We are seeking a professional and personable Receptionist to manage our front desk and serve as the first point of contact for our company. This role is essential for creating a welcoming and efficient environment and involves managing various administrative tasks to support the smooth operation of our office.

Responsibilities:

• Welcome and direct visitors with a warm and professional manner, ensuring they are properly registered and provided with necessary information.
• Answer and manage incoming calls, transferring to appropriate departments, and taking accurate messages as needed.
• Assist in scheduling appointments, meetings, and conference room bookings.
• Sort and distribute incoming mail, manage outgoing mail and packages, and ensure timely handling of all deliveries.
• Maintain an organized record of visitors, phone logs, and other administrative files.
• Assist with general administrative tasks, such as filing, copying, scanning documents, and organizing office supplies.
• Ensure the front desk area is tidy and presentable, managing any office-related inquiries and coordinating with vendors for office maintenance as needed.

Requirements:

• Proven experience as a receptionist, front desk representative, or similar role in a customer-service-oriented environment.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong multitasking and time-management skills.
• Friendly and professional demeanor with a customer-service focus.
• Ability to handle sensitive information with confidentiality.