Admin Responsibilities

·        Managing and coordinating organisational compliant and disciplinary proceedings.

·        Manage general administration matters, Ensure factory asset management.

·        Prepare company memos and announcement related to factory and HR issues.

·        Monitor and control the Group communal areas at suitable levels such as pantry, toilets, and offices.

·        Ensure all factory and vendor bills payment done on time.

·        Manage Travel Desk, transport and logistic for product deployment, Cab & Hotel booking for guest. All data of booking should be in record.

·        Manage the support for event planning and Event management.

·        Responsible for all facility including inventory of office supplies, Production wearable, Pantry grocery Housekeeping, Hospitality, Pest Controlling, Security, Canteen, Logistics, support to the Maintenance, IT and Finance department.

·        Manage and coordinate with client or client site for documentation.

·        Purchase Order, Contract Review & Quotation, Material Preservation, Requisition & Identification

·        Front office handling & attending Guest, Sending Mail.

·        Responsible for Material Procure and Distribution and Billing with proper tracker.

·        Responsible for Access card Allocation with Card Activation and De Activation.

·        Oversee facilities services, maintenance activities and trades persons or vendors (e.g electricians, Plumber, Scrap etc.)

·        Perform daily inspection of the facility to ensure HSE (Health, Safety, and Environment) is maintained at the highest level.

·        Ensure all company assets are used in appropriate manner and group information is held securely.

·        Manage Other responsibilities ask by management if needed further.

HR Responsibilities:

·        End-to End recruitment handling

·        Handle all HR functions, HR statutory compliances, maintain all required documents and register according to factory Act.  

·        Prepare and release all HR documents and Letters to the employees.

·        Monitor costs and expenses to assist in budget preparation

·        Ensure all company licenses, insurance policies (Inventory, Assets, Vehicles) remain up to date.

·        Ensure all company legal and regulatory documents are held securely and appropriately protected.

·        Ensure all staff visas, passports, labour cards etc. are maintained.

·        Organize and supervise other office activities (recycling, renovations, event planning etc.)

·        Ensure operations adhere to policies and regulations

·        Manage staff, preparing work schedules and assigning specific duties.

·        Requirements and skills

·        Proven experience as administration manager

·        In-depth understanding of office management procedures and departmental and legal policies

·        Familiarity with financial and facilities management principles

·        Proficient in MS Office

·        An analytical mind with problem-solving skills

·        Excellent organizational and multitasking abilities

·        A team player with leadership skills

·        Any graduate ,BBA,MBA or equivalent degree