Company Overview

GREATBELL HR Consultancy Services PVT LTD is a leading company in the Human Resources Services industry with a specialization in Technical and Hospitality Manpower Recruitment. We collaborate with around 500 companies across India to fulfill their manpower needs. Headquartered in Cochin, Kerala, we are committed to delivering top-notch HR services.

Job Overview

We are seeking a dedicated Mid-Level Office Administrator Executive to join with one of our esteemed clients in Calicut. This full-time role is based in various locations across Kerala, including Kozhikode, Thrissur, Wayanad, Ernakulam, Cochin, Kottayam, and Kollam. The Office Administrator will be instrumental in ensuring smooth back-office operations and maintaining excellent customer relationships.

Qualifications and Skills

• Exceptional communication skills, both verbal and written, are necessary for effective interaction with colleagues and clients (Mandatory skill).
• Proven experience and expertise in back office operations are required to ensure all processes run efficiently (Mandatory skill).
• Strong customer relationship management (CRM) skills are essential for building and maintaining long-term client relationships (Mandatory skill).
• Attention to detail is vital in managing records, scheduling, and ensuring accurate documentation to prevent errors.
• Proficiency in office administration tasks, including managing office supplies, scheduling appointments, and supporting management.
• Experience in front office operations to handle phone calls, greet visitors, and manage inquiries effectively.
• Ability to work independently and collaboratively within a team environment to achieve organizational goals and objectives.
• Strong organizational and multitasking abilities to manage various tasks simultaneously and deliver results promptly.

Roles and Responsibilities

• Coordinate and oversee daily office operations to ensure smooth functioning and efficient workflow.
• Maintain accurate records and documentation while ensuring data confidentiality and integrity.
• Manage scheduling and appointments, providing support to management and team members as needed.
• Handle communication with clients, visitors, and vendors, ensuring a professional and welcoming environment.
• Assist in the development and implementation of office policies and procedures to enhance productivity and efficiency.
• Coordinate with different departments to ensure seamless execution of planned activities and events.
• Monitor office supplies and place orders as necessary to maintain adequate inventory levels.
• Participate in special projects and support other administrative tasks as required by the management team.