Company Overview

GREATBELL HR Consultancy Services PVT LTD specializes in Technical and Hospitality Manpower Recruitment, collaborating with approximately 500 companies across India. Headquartered in Cochin, Kerala, the firm is entrenched in the Human Resources Services industry, providing tailored recruitment solutions with a dedicated team. More details can be found on our website at GREATBELL HR.

Job Overview

We are seeking a Mid-Level Executive Secretary to join with one of clients in the field of Hospitality. This role is full-time and will be based in multiple locations including Thiruvananthapuram, Cochin, Ernakulam, Kollam, Thrissur, Kottayam, and Kozhikode. Candidates must have 4 to 6 years of relevant work experience and are expected to efficiently manage executive duties and responsibilities, with a focus on administrative and organizational tasks.

Qualifications and Skills

• Demonstrated experience in organizational skills to ensure efficient management of office tasks and priorities.
• Excellent communication skills with a proficiency in verbal and written communication required for effective correspondence.
• Ability to maintain confidentiality and discretion since this role involves handling sensitive company information.
• Proven track record in calendar management for scheduling meetings, appointments, and ensuring no overlaps occur.
• Experience in coordinating meetings, including preparation, agenda management, and follow-up activities.
• Strong administrative support skills to assist the executive team in various office-related activities and initiatives.
• Solid experience in administrative assistance with a focus on documentation, filing, and information management systems.
• Capacity to multitask and prioritize tasks in a fast-paced environment, ensuring efficiency and attention to detail.

Roles and Responsibilities

• Manage executives' schedules, including setting up meetings and appointments, and ensure all engagements are logged and prioritized.
• Handle sensitive correspondence, ensuring that confidential information is protected at all times.
• Act as a liaison between executives and clients, ensuring clear communication and addressing any urgent queries or tasks.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing necessary documents and follow-up actions.
• Assist with travel arrangements and itineraries for the executive team, coordinating with relevant agencies or services.
• Prepare reports, presentations, and data as requested by executives to support decision-making and strategic planning.
• Ensure the office environment is organized, well-maintained and supplies are ordered and stocked as needed.
• Facilitate communication within the company, ensuring that all relevant information is passed to those concerned in a timely manner.