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Receptionist
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Receptionist50
Applications
50
Applications
About the Job
Skills
Front Office Associate
We are looking for a competent, executive, administrative and passionate human to provide personalized secretarial and administrative support in a well-organized and timely manner.
The candidate must be flexible to meet the demands of our growing organization.
The ideal candidate should have a cheery disposition, impeccable organizational skills and prior experience in an admin function in a service level organization.
Roles & Responsibilities:
· Assume the role as the primary point of contact between the executives and internal/external clients.
· Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed, maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
· Candidates should have excellent customer service and engagement skills.
· Greet and assist clients / visitors in a friendly and professional
manner and channelize to the concerned team for addressing their visit.
· Screen phone calls and route callers.
· Prepare reports (MIS) on daily basis related to employees, team engagement etc.,
· Use the relevant system tools & applications to generate reports, transcribe minutes from meetings, create presentations, and conduct research for assigned works.
· Maintain and update all the office registers like visitors, clients, vendors, employees by maintaining Covid protocols.
· Maintain inventory and act as custodian for office supplies and assets.
· Manage office tasks such as filing, generating reports and presentations, setting up meetings etc.,
· Liaison with various vendors and reorder supplies.
· Help and assist organization and initiate cold calls and participate in business development activities when required.
· Initiate, organise and pioneer in various surveys / feedbacks
conducted by the organization.
· Report to the Management on a daily basis and perform office administrative duties and functions.
· Maintain polite and professional communication with all employees, vendors and various stakeholders over phone, physical visits and emails.
· Make travel arrangements such as booking flights, trains etc,, and making hotel and restaurant reservations.
Skills & Qualifications:
· Any graduate but willing to greet, serve people and be part of the team.
· Minimum 3 to 5 years’ experience as an executive or administrative assistant or senior executive assistant or in other secretarial position
· Full knowledge of office management systems and procedures
· Basic commerce and math skills
· Proficiency in English
· Exemplary planning and time management skills
· Ability to stay calm and on-task in high-stress situations
· Familiar with today’s office technology, and computer software including MS Office & G Suite
· Ability to multitask and prioritise daily workload
· High level verbal and written communications skills
· Discretion with personal and confidential information
About the company
Industry
Retail Luxury Goods and J...
Company Size
51-200 Employees
Headquarter
Hyderabad
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