Company Overview

Gamut HR Solutions is dedicated to helping you find the right kind of job. Headquartered in Hyderabad, Gamut HR Solutions is a growing company with a team size of 2-10 employees. For more information about us, please visit our website at Gamut HR Solutions.

Job Overview

We are seeking a Mid-Level Administrative Executive Assistant to join our team in Hyderabad. This is a full-time position requiring a minimum of 4 years to a maximum of 6 years of relevant work experience. The ideal candidate will be highly organized, possess excellent communication skills, and be proficient in managing calendars and schedules.

Qualifications and Skills

• Organizational skills (Mandatory skill): Ability to establish and maintain purposeful and effective office procedures and be organized in managing multiple tasks.
• Communication skills (Mandatory skill): Excellent verbal and written communication skills, capable of interacting with high-level executives and stakeholders.
• Calendar management (Mandatory skill): Proficient in scheduling and maintaining complex calendars for executives and managing their daily schedules efficiently.
• Time management: Ability to manage time effectively, ensuring all tasks are completed promptly and deadlines are met.
• Attention to detail: Keen attention to detail to ensure accuracy and comprehensiveness in all administrative tasks.
• Microsoft Office proficiency: Strong skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Travel coordination: Experience in organizing travel arrangements, including booking flights, accommodation, and preparing travel itineraries.
• Problem-solving skills: Capable of identifying issues quickly and resolving them efficiently to support the team’s productivity.

Roles and Responsibilities

• Manage the daily schedule and calendar, ensuring that all appointments and meetings are accurately organized and confirmed.
• Prepare and compile various reports, documents, and presentations as required by the executives.
• Coordinate and arrange travel plans, including booking flights, accommodation, and transportation, while keeping track of travel expenses.
• Handle incoming communications and emails, responding when necessary or forwarding to appropriate personnel.
• Liaise with internal and external stakeholders to schedule meetings, arrange appointments, and follow up on action items.
• Maintain confidential files and records, ensuring sensitive information is securely stored and only accessible to authorized personnel.
• Assist in organizing company events, meetings, and conferences, ensuring all logistical details are well managed.
• Perform general administrative tasks such as filing, photocopying, scanning, and ordering office supplies as needed.