Job Description

Job Title: Admin Executive

Office Administrator Job Purpose:

Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

Office Administrator Job Duties:

Communicates with relevant agencies to produce travel itineraries for business directors and employee events

Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments

Manages correspondence by answering emails and sorting mail

Assists in planning and arranging events, including organizing catering

Handles expenses and billing cycles

Manages reception area and looks after visitors

Answers phone calls and transfer them as necessary

Drafts, formats, and prints relevant documents

Maintains stock lists and orders office supplies as needed

Manages staff expense requests

Interacts with directors and carries out their requests

Creates agendas and takes meeting notes

Assists in purchase orders and invoicing

Maintains accurate records for employee holiday requests

Manages outgoing posts and records data on special deliveries

Photocopies and files appropriate documents as needed

Attends workshops and conferences when requested

May take care of website functions and social media profiles