Position: Executive Assistant to MD

Location: Gurgaon

Experience: 14+ years

Industry: Retail

Job Summary:

We are looking for a highly organized and proactive Executive Assistant (EA) to the Director of our retail brand. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day operations. The role requires exceptional organizational skills, strong business acumen, and the ability to multitask in a fast-paced retail environment.

•  Maintains MDs appointment schedule by planning and scheduling meetings, conferences,
• teleconferences, travel. Assist in ensuring prompt and effective follow up on all Internal and external
• meetings based on Calendar information.
•  Single Point of contact from MD’s office for all business and administrative tasks/queries.
•  Interactions with external agencies on behalf of the MD.
•  Responsible for Data Management, MIS reporting, Dashboard Analysis, Presentations, Planning,
• Strategizing, Monthly / Quarterly analysis and reviews and other business management
•  Assist MD in data analysis and in key business parameters correlation for taking vital business decisions.
• Hands on experience in preparing analytical reports & undertaking comparative studies. Coordination
• with other department heads for business key parameters movement.
•  Preparation of Business presentation for Board.
•  Manage and ensure execution of specific assignments / projects initiated by the MD. Ensuring that
• strategic initiatives are driven across the organization and key projects are tracked and monitored.
•  Competition Scanning & Analysis of Industry Peers/New business

Key Responsibilities:

1. Calendar & Meeting Management

• Manage the Directors daily schedule, appointments, and travel plans.
• Coordinate and schedule meetings, conferences, and events.
• Prepare agenda, minutes, and follow-ups for key meetings.
• Act as a liaison between internal teams, external stakeholders, and the Director.

2. Communication & Coordination

• Draft and review emails, reports, presentations, and business correspondence.
• Maintain confidentiality while handling sensitive business information.
• Manage incoming calls, messages, and requests, ensuring effective communication flow.
• Interface with senior management, clients, vendors, and other business partners.

3. Travel & Expense Management

• Arrange domestic and international travel, including flights, accommodations, and logistics.
• Process and track expense reports, ensuring accuracy and compliance with policies.

4. Business Support & Strategic Assistance

• Assist in market research, data analysis, and presentation preparation for business reviews.
• Support the Director in strategic decision-making by providing relevant insights.
• Coordinate with HR, Finance, and Operations teams on various initiatives.
• Maintain a strong understanding of the retail industry, competitors, and trends.

5. Office & Project Management

• Oversee office administration tasks to enhance efficiency.
• Track progress on key business projects and initiatives.
• Assist in organizing corporate events, off-site meetings, and team engagements.

Key Skills & Requirements:

• 8+ years of experience as an Executive Assistant, preferably in the Retail or FMCG industry.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• High level of confidentiality, professionalism, and attention to detail.
• Proficiency in MS Office (Excel, Word, PowerPoint) and scheduling tools (Google Calendar, Outlook, etc.).
• Ability to work in a fast-paced, high-pressure environment.
• Strong problem-solving and decision-making abilities.

Mail updated resume with current salary-

Email: jobs@glansolutions.com

Satish: 88O2749743

Website: www.glansolutions.com