Job description

Roles and Responsibilities

Admin bills monitoring

• Scrutinize of Utility bills across branches and ensure bills are paid before due date.
• Centralized admin procurement handling
• Check the bill amounts are correct and after approval of bills forward to accounts.
• Process all the PAN INDIA utility bills received with 3 months comparison for payment.
• Ensure timely payments to vendor for all the bills forwarded to accounts.
• Maintain proper accounts for the same duplication should not be there.
• MIS reports to be made for all the expenses related to Admin.
• Provision to be sent well in advance.

Facilities management

• Responsible for renewals of Lease licenses / agreements, Rental payments
• Responsible for Network printers
• Maintenance of CCTV cameras.

Vehicle management

• Monitoring schedules of vehicle drop & pick up.
• Checking Diesel availability in Vehicles and in Generator.
• Periodic Maintenance and Maintenance required on emergency basis for all corporate vehicles.
• Monthly fuel records, Drivers over time records.

Security Services

• Deployment of security Vendor and Security personnel at all required location.
• Check all employees while leaving.

Pan India AMC

• Safety equipment management.
• Annual Maintenance of water supply.
• AMC for air-conditioners, EPABX, Aqua guard, Generator, Fire Extinguishers, maintaining details and agreements of the same.
• Renewal of AMCs after obtaining competitive quotations, ensuring proper and periodical maintenance of the Companys Electric and Electronics equipments including Computers, Printers, A/Cs, EPABX, Water Purifiers etc.
• Negotiation during renewal of AMCs
• Maintaining details of the AMCs in an Excel sheet.
• Maintaining all AMC agreements in separate files.

Electricity & Water

• Attend to all breakdown and unserviceabilty of Electrical & Water appliance., HO, Warehouse-1, Warehouse-2, Guesthouse, Sanpada.
• Maintain records of bills and payments.
• Motivate employees to save Electricity & water for cost saving.
• Underground & Overhead water Tank cleaning.

Leave & License Agreements

• Maintain records of all the Leave & License document.
• Carry out timely renewals of the agreements.
• Ensure rents paid to the owner in time PAN INDIA.
• Maintain Good relations with all owners.
• Negotiate the rent payable at the time of renewal.
• Keep record of Licensers address, Pan no. and contact no.

Liasioning

• Liasioning with ELECTRICITY, WATER, and other government and Non governmental bodies.

Train Ticketing & Hotel Booking

• Booking of train tickets for employees on approval.
• Hotel Bookings for guests on approval. Rate negotiation with hotels and good liaison.

Monsoon Contingency Planning

• Repair & Maintenance of the Shed work surrounding the warehouse-1.
• Ensure trench to be cleared of all kind of debris to ensure smooth flow of rain water.
• Dambur & Nali Cleaning work to be carried out in HO & Warehouse-2.

Tracking Of Employees Coming On Holidays.

• Check of Attendance of Employees coming on Holidays.
• Arrangement of Tea & Lunch for employees coming on Holidays

Visiting Cards , Identity Cards & Seal & Stamp

• Processing of Visiting Cards & Identity cards on Pan India Basis.
• Processing of Seal & Stamp on Requirement.

Event Management

• Organize and participate in all Cultural, Sports events, Pooja and Meetings.

Interested candidates can share resume on ta1@esconelevators.com also can call or whatsapp on 9823041285