Executive Assistant

76

Applications

Ahmedabad
Full-Time
Junior: 1 to 3 years
2L - 4L (Per Year)
Posted on Dec 19 2023

Not Accepting Applications

About the Job

Skills

Operations Management
Executive Management
Executive Calendar Management
Communication
Meeting Scheduling
Administrative Support
Project Assistance

Job Title: Executive Assistant


Overview:

The Executive Assistant plays a crucial role in providing comprehensive administrative and organizational support to high-level executives within the organization. This position requires a proactive and detail-oriented professional who can effectively manage administrative tasks, coordinate schedules, and ensure smooth communication within the executive team.


Key Responsibilities:


Calendar Management:

  • Schedule and coordinate appointments, meetings, and events for executives.
  • Manage and prioritize executives' calendars to optimize their time.


Communication:

  • Act as the primary point of contact for internal and external stakeholders.
  • Draft and edit emails, letters, and other communications on behalf of executives.


Travel Coordination:

  • Arrange complex domestic and international travel itineraries.
  • Ensure all travel plans align with executives' schedules and preferences.


Meeting Coordination:

  • Prepare meeting agendas, attend meetings, and take accurate minutes.
  • Coordinate logistics for conferences, seminars, and other events.


Document Management:

  • Organize and maintain confidential files, documents, and records.
  • Prepare reports, presentations, and other documents as needed.


Administrative Support:

  • Handle routine administrative tasks such as expense reporting, invoice processing, and office supply management.
  • Conduct research and compile information as requested.


Gatekeeping:

  • Screen and manage phone calls, emails, and other communications.
  • Prioritize and filter information to ensure executives focus on critical matters.


Project Assistance:

  • Assist in special projects, initiatives, and strategic planning as assigned.
  • Collaborate with other team members to meet project deadlines.


Confidentiality:

  • Maintain the highest level of confidentiality with sensitive information.
  • Handle confidential matters with discretion and professionalism.


Qualifications:

  • Bachelor's degree or equivalent experience.
  • Proven experience as an executive assistant or in a similar role.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Discretion and trustworthiness due to the nature of the role.


Additional Skills:

  • Adaptability and the ability to work in a fast-paced environment.
  • Problem-solving skills and the ability to make decisions independently.
  • Excellent interpersonal skills and the ability to work effectively with diverse teams.
  • Knowledge of office management systems and procedures.


Reporting Structure:

The Executive Assistant reports directly to the designated executive(s) within the organization

About the company

Entigrity is a leading offshore staffing solutions provider to accounting and tax firms across North America (U.S. and CA). We assist small and mid-sized accounting firms in hiring qualified and experienced offshore staff at economical costs, starting at $11 per hour. We have served 600+ CPAs and public accounting firms nationwide with unmatchable customer service. Entigrity is headquartered in ...Show More

Industry

Outsourcing/Offshoring

Company Size

201-500 Employees

Headquarter

Ahmedabad

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