Key Responsibilities:

Administrative Support:

• Provide day-to-day administrative assistance to staff and department heads.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain office files, documents, and records in an organized manner.

Computer Proficiency:

• Use office software (MS Office, Google Workspace, etc.) for data entry, documentation, and correspondence.
• Manage and maintain digital records, spreadsheets, and databases.
• Assist in setting up presentations, managing emails, and scheduling appointments using computer systems.

Communication and Coordination:

• Answer telephone calls, direct them to appropriate departments, and relay messages promptly.
• Assist visitors, employees, and clients with relevant information.
• Coordinate with different departments for smooth office operations.

Office Maintenance:

• Ensure the office environment is well-organized and properly stocked with supplies.
• Assist in setting up meeting rooms, preparing materials, and providing refreshments when needed.
• Handle photocopying, scanning, and filing of documents.

Errands and Logistics:

• Handle outdoor duties such as collecting documents, making payments, or delivering items as required.
• Ensure timely procurement of office supplies and maintain proper stock levels.

Key Skills & Requirements:

• Excellent Computer Proficiency: Must be adept in using MS Office (Word, Excel, PowerPoint) and have basic knowledge of email systems, online tools, and database management.
• Communication Skills: Good verbal and written communication in English (and local language if applicable).
• Time Management: Ability to manage tasks efficiently and complete them within deadlines.
• Attention to Detail: Ensure accuracy in data entry and organization of files.
• Flexibility: Willingness to handle diverse tasks as needed, both within and outside the office.
• Basic Office Etiquette: Professional behavior, respect for confidentiality, and teamwork.

Qualifications:

• Minimum high school diploma or equivalent.
• Prior experience in an office environment is preferred but not required.
• Basic knowledge of office equipment like printers, scanners, and copiers.