1. Documentation and Transaction Management:

o Prepare accurate Proforma Invoices, Sales Orders, Purchase Orders, Quotes, and Monthly

Billing Records in a timely manner.

o Ensure all documentation complies with company policies and procedures.

2. Stakeholder Coordination:

o Coordinate effectively with Customers, Vendors, Warehouse, and Transporters/Couriers

to streamline operations and meet deadlines.

o Facilitate smooth communication to resolve operational issues promptly.

3. Prioritization and Urgency Management:

o Assess the urgency of requirements and prioritize tasks accordingly, demonstrating

flexibility in a fast-paced environment.

4. Financial Transactions and Records:

o Handle collection activities, monitor payment status, and follow up with clients/vendors

to ensure timely payments.

o Prepare Debit Notes, Credit Notes, and maintain comprehensive records of financial

transactions.

5. Inventory Management and Auditing:

o Oversee inventory management processes, conduct regular audits to maintain accuracy,

and minimize discrepancies.

6. Cost Control and Reporting:

o Assist in managing operational costs through analysis and identifying cost-saving

opportunities.

o Generate Management Information System (MIS) reports regularly to provide insights for

decision-making.

7. Process Improvement and Compliance:

o Continuously review operational processes, identify inefficiencies, and implement

improvements.

o Ensure compliance with regulatory requirements and internal policies.

Requirements:

 Bachelor’s degree in Business Administration, Operations Management, or a related field.

 Proven experience in a similar role with a strong understanding of trading and manufacturing

operations.

 Excellent organizational and multitasking abilities.

 Strong analytical skills with the ability to make data-driven decisions.

 Proficiency in MS Office, ERP software (is must) and familiarity with financial principles.

 Effective communication and interpersonal skills for stakeholder management.

 Experience in handling collections, quoting, and maintaining monthly billing records