Job description

The Management Assistant will work in close coordination with the company’s CEO and will assist in the coordination and documentation of matters related to general management, and administration, including communication/coordination with relevant people, assistance to company management in relevant functions, assisting in marketing and business development functions of the company. The Management Assistant works remotely, remains available for domestic/international travels, and coordinates with all concerned to perform related activities.

Responsibilities:

• Assisting the CEO as per the direction and guidance provided for the coordination and documentation in matters related to general management, and administration, including communication/coordination with relevant people, assistance to company management in relevant functions, and assisting in marketing and business development functions of the company.
• Assisting in coordinating with all concerned to perform related activities as per the directions from the CEO.
• Providing support to the Business, Sales, and HR Team.
• Assisting in setting up meetings, planning events, prioritizing emails and communications, managing calendar, chat support chasing outputs based on minutes, and achieving closure on open items.
• Working closely with internal and external stakeholders.
• Assisting in the preparation of reports, presentations, and other materials for executive-level meetings (Management, HR, Business), ensuring accuracy, quality, and timeliness.
• Coordinating events such as conferences, trade shows, seminars, or workshops to promote products or services of an organization.
• Maintaining the highest level of confidentiality and discretion in handling sensitive information including financial data, strategic plans, and personnel matters.
• Knowledge of basic Business/Marketing/HR functions, processes, documentation activities, English communication, and admin support is required.
• An understanding of Office and admin activities in remote cultures is desired.
• Knowledge of the latest recruitment trends and office support skills are a plus,
• A previous experience/qualification/knowledge in medical/clinical/pharmaceutical work is welcome, though not required.

Skills & Abilities:

• Flexibility to work at different hours of the day, depending on the requirement
• Able and willing to engage in meaningful, crisp, and impactful conversations on video, audio, and personal meetings
• Capable of preparing meaningful and crisp documents like reports, manuals, proposals, etc, without grammatical, spelling, or other errors, based on given details and instructions.
• Able to work comfortably on spreadsheets (google spreadsheets) – with formulas, functions, and other modules in the spreadsheet.
• Quick learner and work well without constant supervision.
• Expert ability to search various sites and sources to gather information, process the results obtained, and prepare conclusions.
• Ability to understand and comprehend the needs of the work and cooperate well.

Language Proficiency: Expert written communication skills in the English language - This should be demonstrated by prior work and on-the-spot tests (during the selection process). Good English speaking skills with the ability to understand different international accents are also required.