<p>We are looking for a hard-working and dedicated assistant to be responsible for administrative and clerical duties to ensure efficiency and smooth running in our offices. The assistant provides reliable support to managers, staff, and office visitors, handles basic office tasks and monitors office operations to increase efficiency, quality, and lower costs.</p><p>A successful assistant is dedicated, hard-working, and has strong attention to detail. You should have excellent communication, interpersonal, and organizational skills.</p><h3><br></h3><h3><br></h3><h3>Assistant Responsibilities:</h3><ul><li>Greeting and directing visitors, answering questions, and responding to complaints and requests.</li><li>Making arrangements for meetings and travel.</li><li>Performing basic office tasks, such as data entry, answering phones, taking messages, sorting mail, maintaining and updating filing, operating office machines, and arranging equipment maintenance and repairs.</li><li>Planning and preparing for office events, such as meetings, conferences, and promotional activities.</li><li>Ordering and distributing office supplies.</li><li>Maintaining positive relationships with vendors, clients, and coworkers.</li><li>Reviewing and updating office procedures to reduce errors and costs.</li><li>Following and enforcing relevant policies, procedures, and regulations.</li></ul><h3>Assistant Requirements:</h3><ul><li>A high school diploma.</li><li>A working knowledge of and experience with administrative and clerical procedures and systems.</li><li>A good proficiency with computers.</li><li>Familiarity with office equipment.</li><li>Excellent communication and interpersonal skills.</li><li>Excellent planning, organizational, and time management skills.</li><li>Good analytical, problem solving, and critical thinking skills.</li></ul><h2><br></h2><p><br></p>

<p>The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.</p><ul><li>Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met</li><li>Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet</li><li>Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary</li><li>Coordinate and plan company social events that take place during and after business hours</li><li>Answer phones and greet and direct visitors appropriately</li></ul><h2>Office Coordinator qualifications and skills</h2><p>Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you expect from a successful candidate. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.</p><p><br></p><p><br></p><ul><li>Associate Degree in Business or a related field required (Bachelor’s degree preferred)</li><li>2+ years’ experience in office administration</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication abilities</li><li>Proficiency with MS Word and MS Excel</li><li>Strong sense of discretion and professionalism</li></ul><p><br></p><p><br></p>

<p>The candidate for this position will excel at creating and closing new opportunities. By using a consultative approach to selling, this person will use their expertise to identify and qualify leads, leading to sales opportunities with both new and existing customers.&nbsp;</p><p>&nbsp;</p><p><strong>Responsibilities</strong></p><ul><li>Meet and exceed sales targets</li><li>Successfully create business from new and existing customer accounts</li><li>Manage complex negotiations with senior-level executives</li><li>Build rapport and establish long term relationships with customers</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>2-5 years' quota carrying sales experience</li><li>Experience and working knowledge of CRM systems</li><li>Demonstrable track record of over-achieving quota</li><li>Strong written and verbal communication skills</li></ul>

BLUEGEM Group

Assistant

Office Coordinator

Sales Executive