Purchasing Executive Duties & Responsibilities

To write an effective purchasing executive job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing executive job description templates that you can modify and use.

Sample responsibilities for this position include:

Monitor ordering processes whether placed through eRequisition or SAP monitor products/services availability, quantities, quality and delivery terms

Liaise with internal stakeholders to understand raw material and packaging requirements and ensure consistent availability through to our suppliers

Process non-automated purchase requirements, ensuring orders are properly documented and approved, compliant with the PMI Procurement Policy, liaise with Purchasing Executives and e-Requisition system provider to ensure local catalogues are uploaded and operational in the e-Requisition system

Coordinate with the relevant Purchasing Executive(s), Finance/Law departments and suppliers, handle customer claims regarding products/services quality, quantity and/or delivery terms

Create and maintain vendor master record, ensuring they are properly documented and approved compliant with the PMI Procurement Policy

Develop and maintain KPIs for vendor master and purchase order maintenance process

Responsible for timely issuance of Purchase Orders to suppliers and get Order Acknowledgement within the expected turn-around time

Collaborate with various functional teams and with internal customers, and effectively communicate order status in a clear and timely manner, including improvement/delays in delivery from suppliers

Generate reports necessary for updating Purchasing dashboard to track and maintain KPI’s

To drive results quickly in a fast changing environment ensuring competitive markets’ best advantages for Companytegies and improvement changes to ensure timely delivery on projects.