Job Description | HR Manager

Experience required for the Job: 1 Yrs - 5 Yrs 

Job Location: Mohali, Punjab 

Job Type: Full Time (Work from Office)

Joining: Immediate

Eligibility:

A bachelor’s degree in business, IT, computer science or related field or an MBA.

Increment Policy: annually based on the performance

Commitment period: 12 months Minimum

Working Days: Monday – Friday other than all Saturdays, Sundays and Declared Holidays.

Hiring Process-

• HR Screening (Telephonic)

• Technical Interview Round (Google Meet)

• Final discussion with HRs

Key Points

*Professional attitude and appearance

*Excellent organizational skills

*Effective verbal & written communication

*Multitasking and time-management skills, with the ability to prioritize tasks

Lifecycle for IT Industry:

-- Talent Acquisition, Recruitment and Selection:

1. Expertise in Recruitment strategy and closing position.

2. Recruitment through job portals, social media sites and references

3. Screening resumes, scheduling interviews and reference checks

4. Contract Negotiations

5. Induction session of new Joinee

6. Issuing Offer and Appointment Letter

7. Other Joining Formalities

8. Accomplish all procedures associated with employee Joining/Retention/Exit and Engagement management.

9. Support the onboarding process for new hires, including orientation, documentation, and training coordination.

10. Assist in offboarding procedures, including exit interviews and documentation.

-- Organization Documentation and Development

Planning and drafting company policies/processes (Performance Improvement Plan (PIP) Performance Development Plan (PDP), performance evaluation, leave and attendance policy, incentive structure, offer letter, experience letter, NDA, etc.)

--Time Office Management and Leave Management:

1. Responsible to check and verify the daily manpower strength in different teams

2. Responsible for Attendance, leave, late coming reports

3. Team-based management style with effective communication, interpersonal and collaborative skills.

--HR Administration Activities:

1. HR Documentation and Employee’s files administration

2. Handling administrative activities like arranging I-Card, Visiting Card, Login ID etc.

3. Manage general office operations, such as ordering supplies, serving as contact with outside vendors (IT, A/V, phone and internet companies; printer/copier maintenance; etc.).

4. A creative decision maker who balances needs of employees with the organizational strategic plan.

5. Outstandingly successful in managing end-to-end HR processes encompassing Talent Acquisition, Performance Management, Employee Engagement, Reward & Recognition.

6. Act as the point of contact for office operations

7. Keep updated records of office expenses and costs.

--Payroll and Compliance

1. Payroll preparation, tax compliance, preparing financial year reports and pay slips

2. Leave and Attendance Management

--HR Management Activities:

1. Provide administrative support to the directors through effective verbal & written communication.

2. Serve as liaison to the directors to assure coordination and the opportunity to address issues.

3. Planning and executing events at company level for employee engagement

4. Responsible for providing strategic and tactical HR solutions and support to ICS managers & delivery.

5. Provide support to management on employee development initiatives

6. Identify employee concerns and monitors overall employee satisfaction

7. Greet and welcome visitors as soon as they arrive at the office

8. Maintain office security by following safety procedures and controlling access

-- Event Management and Handling

1. Office Event Handling

2. Birthday, Anniversary, Work Anniversary

3. Office Inside/Outside Parties

4. Any Type Event in Company.

Key Skills and Competencies

1. Communication Skills: Strong verbal and written communication skills for interacting with employees, candidates, and external stakeholders.
2. Organizational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines effectively.
3. Attention to Detail: Keen attention to detail to ensure accuracy in HR records, documentation, and administrative tasks.
4. Problem-Solving: Ability to identify issues, analyze root causes, and propose solutions.
5. Interpersonal Skills: Ability to build rapport and maintain professional relationships with employees, candidates, and vendors.
6. Confidentiality: Discretion and integrity in handling sensitive HR and employee information.
7. Technical Proficiency: Familiarity with HRIS (Human Resource Information Systems), MS Office Suite, and other relevant software tools.
8. Adaptability: Flexibility to adapt to changing priorities, tasks, and work environments.