Role: Manager - Administration

Location: Thane

About Client:

At Client, we’re not just building software – we’re pioneering the future of finance. As a young, passion-driven company at the cusp of the crypto revolution, we’re looking for innovative thinkers and relentless creators who align with our mission of making crypto accessible to all Indians. If joining a vibrant team of top talent, pushing boundaries, and reshaping the industry through constant learning and breakthrough ideas excites you, Client is where you belong.

About the Role

As Manager - Administration at Client, you will take full ownership of end-to-end administrative operations for our remote workforce. Leveraging strong execution skills, you will focus on delivering exceptional employee support while ensuring seamless processes. 

You will oversee IT asset management, vendor management and lead negotiation conversations to optimize efficiency and costs. With a sharp eye for detail and the ability to multitask and prioritize in a fast-paced environment, you will lead a small team to achieve operational excellence and drive the success of our administrative functions.

Key Responsibilities

• Vendor Management: Build and maintain strong relationships with vendors for IT equipment, office supplies, and other requirements. Negotiate favorable terms and contracts to optimize costs and ensure timely delivery.
• Inventory and Asset Management: Maintain and update accurate trackers for inventory and IT assets, conducting regular audits to ensure accountability and quality.
• Onboarding and Offboarding: Oversee the administrative aspects of employee onboarding and offboarding, including the efficient dispatch and retrieval of IT assets..
• Employee Support: Manage employee requests via the ticketing system, ensuring quick resolutions and maintaining high service standards.
• Engagement Initiatives: Lead employee engagement efforts such as gifting and HR-driven programs, ensuring seamless execution.
• Expense Tracking: Assist in invoice processing, expense tracking, and maintaining department budget trackers.
• Administrative Excellence: Provide general administrative support to ensure smooth and efficient operations for a remote workforce.

What Are We Looking for in You?

• Experience: 10+ years in administrative roles, with demonstrated expertise in vendor management, IT asset handling, and remote workforce support.
• Educational Background: A bachelor’s degree in any field; advanced certifications in administration or operations management are a plus.
• Technical Proficiency: Advanced skills in MS Office (Excel) or G Suite (Google Sheets) for managing data, trackers, and reports.
• Negotiation Skills: Strong negotiation abilities to secure optimal terms with vendors while maintaining positive relationships.
• Team Management: Proven experience in leading small teams, fostering collaboration, and driving accountability.
• Communication: Exceptional verbal and written communication skills for coordinating with vendors, employees, and leadership.
• Organizational Strengths: Excellent multitasking, prioritization, and problem-solving abilities to handle dynamic work environment effectively.
• Attention to Detail: A meticulous approach to asset management, audits, and expense tracking to ensure accuracy and compliance.

Why Client?

• Work from Anywhere: As a remote-first company, we believe great work can happen from anywhere. Enjoy the flexibility to work from wherever you feel most productive and supported.
• Shape the Future of Crypto: Be at the forefront of the crypto revolution, working on groundbreaking projects that redefine financial freedom for millions.
• Own your role & push the envelope: We’re a fast-growing company that encourages every team member to take on responsibility, push boundaries, and continuously learn. Your growth is as important to us as our own.
• Mission-Driven Culture: Join a team that is on a mission to make crypto accessible to every Indian. You’ll collaborate with creative thinkers and driven problem-solvers united by a shared mission.
• Flexibility and Autonomy: We trust our team to take ownership. With our flexible culture, you’ll have the autonomy to work in a way that suits you, with the resources and support you need to succeed.
• Collaborative Environment: At Client, great ideas come from every corner. You’ll work closely with cross-functional teams to bring your ideas to life and make a visible impact.