Job Title: Project Coordinator/Administrator

Practice: PMO

Purpose

The Project Coordinator/Administrator (PC/A) will be responsible for assisting with internal and client software implementations. The PC/A will leverage Apps Associates best practices and methodologies and work with their assigned Project Manager to ensure projects are delivered on time and within budget. Additionally, the PC/A will be responsible for assisting with maintaining Project Management Office (PMO) collateral and facilitation of internal governance of PMO deliverables. This position reports to the Practice Director of the PMO or a Managing Principle within the PMO.

Job Duties

·        Collaborate with Project Manager’s assisting with Client facing project delivery

o   Assist with project financial updates (time tracking and forecasting)

o   Assist with clerical tasks such as capturing meeting minutes and assigning action items

o   Assist with ensuring project deliverables are tracked and delivered

o   Assist with presentations and client communication

·        Adhere to the Apps Associates project management methodology

·        Assist the PMO Practice Director with clerical tasks such as coordinating project governance reviews, maintaining process/methodology documentation, and updating department content periodically

Travel Requirements

·        No travel is required at this time

Work Requirements

·        Remote work approved with on-site/customer facing work required periodically depending on project phase and/or customer requirements

·        For remote work, associate must have a dedicated space to conduct/attend meetings and perform job duties

Required Qualifications:

·        Associates (or higher) degree or equivalent (minimum 5 years) work experience (having a focus in Business Administration or Information Systems preferred)

·        Excellent verbal and written communication skills

·        Strong time management, organization, and collaboration skills

·        Proficiency with the Microsoft suite of business productivity tools (for example: Word, Excel, Outlook, PowerPoint, One Note, Teams)

Preferred Qualifications:

·        Consulting experience

·        Participation in a full software implementation in the Project Manager, Business Analyst, Technical or Functional role

·        Understanding of the software development lifecycle including waterfall, agile and hybrid methodologies.

·        SmartSheet and Visio experience

General Requirements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

·        Perform quality work within deadlines with or without direct supervision.

·        Interact professionally with other employees, customers, and suppliers.

·        Work effectively as a team contributor on all assignments.

·        Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.