Designation: Junior Purchase Executive

Department: Purchase

Experience: 1 to 3 years

Reporting to (Position): Purchase Sr executive

PURPOSE REQUIRED KNOWLEDGE AND TECHNICAL / FUCNTIONAL SKILLS:

• Basic knowledge of Microsoft Office - Word, Excel

• Basic knowledge of ERP software

• Basic knowledge of Purchase processes and procedures

• Basic knowledge of Vendor Management

• Basic knowledge of Documents required in import

• Basic knowledge of GST

• On-the-Job training about the materials and machinery used

• On-the-Job training about the components required in the manufacturing of products

• Negotiation

• Vendor Management

REQUIRED BEHAVIOURAL SKILLS:

• Communication

• Decision-making

• Problem-solving

• Planning and Organising

• Negotiation skills

• Attention to detail

• Analytical thinking

• Co-ordination

• Active listening

PRIMARY AND MANDATORY TASKS

A. Vendor Management

• Responsible to source, negotiate and purchase materials from both local and oversea vendors

• Communicate with vendors of materials, equipment or supplies to determine product availability and terms of sales

• Build, maintain and manage supplier relationships and ensure good communications

• Respond to supplier inquiries about order status, changes, or cancellations

• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems

B. Procurement Operations

• Prepare purchase orders and send copies to suppliers and to departments originating requests

• Conduct a comparative analysis on supplier prices

• Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project

• Following up on Purchase Orders delivery and shipment schedules

• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors

• Attend meetings as necessary

• Creating proforma invoice for imports

• For new development in connectors taking the sample jobs for trial.

SECONDARY AND SUPPORTING TASKS

A. Co-ordinating with Other Departments

• Sending scan documents to account for payment

• Sending scan documents to Exim for IGCRD and clearing

B. Documentation and Report

• Maintain records of goods ordered and received

• Prepare, maintain, and review purchasing files, reports and price lists

• Filling the GST ITC 04 Return – quarterly

• Generate the E Way bill

• Making Internal Reports

C. Additional Responsibilities

• Maintenance for dies, tools, machines