Position: Purchase Manager

The Aga Khan Academy, Hyderabad

Job Description

The Aga Khan Academies are an integrated network of residential schools dedicated to expanding access to education of an international standard of excellence to exceptional young men and women regardless of their ability to pay. Envisaged in Africa, South and Central Asia and the Middle East, the Aga Khan Academies foundational values include pluralism, meritocracy and civil society. Housed in spacious and attractive campuses with outstanding facilities the Academies offer the International Baccalaureate (IB) Curriculum from Primary Years to the Diploma and provide a rich opportunity for both teachers and students alike to grow both professionally and personally.

Duties & Responsibilities:

Based at the Aga Khan Academy, Hyderabad and reporting to the Head of Finance, the Purchase manager will be responsible for:

• Managing the purchasing functions for the Aga Khan Academy, Hyderabad. This includes: negotiating with suppliers, putting systems in place to track purchasing cycles and reporting purchasing activity.
• Promoting and upholding transparency in the procurement process with a view to projecting a positive image of the Academy and establishing and maintaining good public relations with suppliers and other Academy stakeholders.
• Coordinating the implementation and maintenance of stock and asset controls and record keeping.
• Purchase of goods and services following the procurement guidelines in order to meet the quality, service and price levels expected by the Academy.
• Develop a listing/compendium of pre-qualified and pre-approved suppliers who are able to meet the Academy’s quality and price standards.
• Develop and implement tools to monitor goals, such as cost reduction, timely delivery, improved supplier performance and improved project lead times.
• Provide professional support to user departments.
• Processing non manpower invoices for payment.
• Ensure receipt of goods within agreed timelines and coordinate the inspection by user departments.
• Oversee clearance of goods through customs and ensure full compliance with regulations.
• Coordinate asset and inventory system ensuring the safety of inventory and assets.
• Ensure all procurement is tracked against budget and provide management reports.
• Keeping track of contracts with vendors, preparing renewals, addendums as required.
• Participate in the annual stock taking of all inventories.
• Any other duties and responsibilities, as may be assigned by the Head of Academy.

The Requirements

The ideal candidate will have the following profile:

• Integrity and honesty.
• Good knowledge of standard procurement guidelines and experience in handling medium to large procurement and supplies transactions.
• Experience in implementing specialized purchasing software and working with database software and reporting.
• Excellent analytical skills, problem identification and solving skills.
• Excellent interpersonal and communication skills (written & oral).
• Demonstrated experience in leveraging suppliers to meet quality, price and delivery requirements.
• Proactive approach to business initiatives, including the ability to multitask, think creatively, identify issues and present solutions.