JOB DESCRIPTION

Basic Information

Position Title: Project Co-ordinator

Department: Facilities

Location: Hyderabad

Geographical Scope: PAN India

Key Responsibilities

• Project Coordination:
• Assist in the initiation, planning, and execution of civil and MEP projects.
• Coordinate project tasks, schedules, and resources.
• Prepare project documentation such as RFQs, tenders, and BOQs.
• Commercial Process Navigation:
• Aid in navigating and managing the internal & external commercial processes, ensuring compliance with internal policies and standards.
• Documentation and Communication:
• Draft project recommendation.
• Ensure clear and effective communication across all project stakeholders.
• Organization & Time Management:
• Assist in project scheduling, prioritization, and time management to ensure timely project delivery.
• Maintain organized project files and documentation for easy access and reference.
• Interpersonal Skills:
• Foster positive working relationships with team members and stakeholders.
• Support conflict resolution and problem-solving activities with emotional intelligence and professionalism.
• Attention to Detail:
• Maintain a high level of attention to detail in all project documentation and reporting.
• Site Management:
• Assist in on-site project supervision & management activities as needed, ensuring adherence to safety and quality standards.
• Risk Management:
• Participate in risk assessment and mitigation planning to minimize project risks.
• Stakeholder Management:
• Support effective stakeholder management by maintaining clear and regular communication with all parties involved.
• Billing and Project Closure:
• Assist in the billing process, track the cashflow and ensure proper closure of projects upon completion.

Job Requirements

Qualifications

• Required: Bachelor of engineering - Civil, Mechanical or Electrical
• Working knowledge of AUTOCAD or REVIT
• PMP certification is an added advantage.

Experience

• Required: Minimum of 5 years of experience in medium to large scale civil & MEP projects.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in project management software and tools.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and emotional intelligence.

Key Interactions

Internal

• The Aga Khan Academy Hyderabad - Facilities Team: Project activity coordination
• AKESI Schools: Project activity coordination

External

• Consultants, Architects, and Contractors: Project coordination