Job Objective

Lead procurement and sourcing strategies of the assigned spend category/ categories, including negotiation, contracting and ongoing supplier management, negotiating best price points, thereby meeting specifications of quality, and timelines within the stipulated budgetary requirements. 

Roles & Responsibilities

Strategy, Planning, SOP and Guidelines

Techno-commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for the site.
• Contribute to the design of the Techno-Commercial organization structure at the site level.
• Take necessary actions in own area of work to implement strategic initiatives (site-specific) as per plan.

Associated Procurement Activities

Post Order Management

• Oversee the preparation of Billing Break Up and get it uploaded in SAP, if applicable.
• Oversee expediting of ordered materials for timely delivery.
• Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during the course of expediting the delivery.
• Supervise the preparation of change orders or making amendments in the order including quantity/rate variation, extra items, time extensions, etc., as required.
• Ensure closure of contracts and take necessary actions.
• Drive management of inbound logistics services for other Ex-Works Domestic Supplies.
• Contribute to making contingency plans for exigency business requirements.

Quality Assurance

• Review quality rejection/other deviations of materials procured vis-à-vis defined standards; take corrective action as deemed necessary.
• Select the bidding process (limited tender, open tender, conventional, any specific strategy, etc.), prepare vendor selection approach, and vendor evaluation criteria depending on the nature of the category.
• Oversee preparation of the request for information (RFI) document for bidder evaluation using the RFI template.
• Identify potential bidders who meet the requirements (using Company vendor database, supply market analysis, advertisement, or recommendations from other teams).
• Evaluate vendors and shortlist them for sending Request for Proposal (RFP).
• Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders (covering commercial, Occupational Health and Environmental Services (OHES)).
• Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors.
• Prepare commercial estimates by identifying elements for direct & indirect costs, overhead, profit margins, and contingency, if any, using standardized estimation templates.
• Evaluate technical and commercial proposals from bidders:
• Technical bid evaluation: Arrange clarification meetings with bidders.
• Commercial evaluation: Evaluate prices, taxes, along with all terms and conditions, and examine deviations.
• Conduct fact-based negotiations with shortlisted bidders and conduct e-auctions, if needed, for price discovery.
• Review Note for Approval (NFA) for selected bidder (vendor) and obtain required approvals as per DoA.

Contract Preparation and Order Placement

• Oversee the preparation of contract documents as per stated protocols & standard templates.
• Ensure the set-up of approved contract records within the ERP system and share with the vendor as well as with all relevant stakeholders.
• Lead the process of obtaining Advance Bank Guarantees/Contract Performance Bank Guarantee (ABG/CPBG)/Customs related documents from the vendor as per requirements.

Procurement through Rate Contracts

• Oversee the preparation, review, and issue of rate contracts based on approved NFA.
• Ensure that the master outline agreement (OA) gets prepared in the ERP system based on rate contract.
• Oversee the preparation of Purchase Orders (PO) / Service Orders (SO) for procurement under valid rate contracts.

Supplier Management

Governance

Governance and Audit Management

• Monitor and ensure adherence to defined governance protocols at the team level; report on KPIs to measure the success of Techno-commercial governance in the team.
• Provide guidance in preparing responses to category-specific audit queries.
• Analyze audit findings for respective categories and ensure that corrective measures are taken to address identified gaps at the team level.

Risk Management

• Identify all procurement risks for different categories (using a master list of procurement risks, supply market analysis, long-term procurement plan, annual procurement plan, and project risk register).
• Evaluate and prioritize the identified risks based on their likelihood, impact, and controllability.
• Prepare risk mitigation plans and update the category risk register.

Supplier/Vendor Identification and Onboarding

• Oversee the identification of vendor evaluation criteria for the category in consultation with quality, engineering, and project management & control departments.
• Ensure that all forms submitted by vendors are complete, the approved vendor list is updated, and required data and documents are populated into the PiLog system.

Supplier/Vendor Performance Management

• Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor.
• Prepare vendor performance evaluation criteria and frequency for each vendor segment.
• Assign the required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation.
• Review vendor scorecards, assess the performance of vendors on various parameters, and check if the performance is meeting the desired level.
• In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters.
• In case of unacceptable performance, communicate performance to the vendor and plan a discussion to identify actions required for performance improvement.

Supplier/Vendor Engagement

• Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to the business.

Data Management

Data Analytics

• Collate and analyze data related to various procurement activities (e.g., commodity analysis, supplier debugging, etc.) for respective categories.
• Seek opportunities to improve efficiency and value.
• Take action based on data analytics performed and identify interventions to be implemented for respective categories.

People Management

• Set goals, review performance, and provide feedback to team members to ensure a motivated and committed team.
• Identify development needs of team members and develop Individual Development Plans (IDP).
• Develop team members on current and future functional focus areas aligned to the capability matrix and IDP guidelines.
• Foster an environment of learning, excellence, and innovation within the team.

Education

Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, , operations, finance or a related area

General Experience

More than 10 years of experience in supply chain management, procurement. More than 2 years of relevant work experience of managing small - midsized teams